PHILADELPHIA LEAD LAW
What is the Lead Law?
The City of Philadelphia recently amended the lead law which now requires ALL rental properties (not just those with children under 6) to have “Lead Safe or Lead Free Certificates” filed with the Public Health Department starting in 2020. Landlords are required to:
Certify the property is lead safe or lead free.
Submit the certificate to the Department of Public Health
Link to Amended Lead Law
What is “Lead Safe” and how do we test for it?
The term “Lead Safe” refers to paint that may show trace amounts of lead, but no more than the established federal safety limits.
The EPA has established a range of limits to be “lead safe” for which the Public Health Department has adopted for validation.
For each property, the requirement is to test (via a swab-like a hand wipe) the windowsill and floors in each bedroom, as well as window sills and floors in one common area (living room, dining room, etc.). This test is sent to our certified laboratory.
Our laboratory issues an independent report summarizing the results which is to be submitted to the Public Health Department with your “lead safe” certificate.
What is “Lead Free” and how do we test for it?
A certification that a property is "lead free" means that our technicians have used a XRF device to measure the levels of lead in all walls, floors, common areas (living room, dining room, kitchen, bathroom, etc.) and determined that all surfaces were free of lead.
This test is used primarily in newer or completely (basement to roof) renovated properties.
It requires a comprehensive level of certification that also includes any public areas (hallways, laundry rooms, stairwells, basements, etc).
What is the risk of not being compliant with the new law?
If you do not file a “lead safe” certificate by the dates as required by the law, the following actions may be taken against you:
Failure to comply shall be subject to a fine of $2000.00 for each residential unit.
Any tenant may enforce the provisions of the law and shall be entitled to actual damages not less than triple the monthly rent for each violation, plus attorneys’ fees and costs.
Where a landlord does not comply, the tenant shall be entitled to bring an action in a court of competent jurisdiction and tenant shall be entitled to abatement and refund of rent for any period in which the lessee occupies the property without a required certification having been provided.
Public Health Department Frequently Asked Questions (FAQs)
Exemptions
With the implementation (for ALL rental properties) in the City of Philadelphia, it will now be required that either a “lead safe/lead free” certificate or an “EXEMPTION FORM” be filed for ALL of your rental units. The exemption for not requiring a submission of a lead test is based upon the date the property was built. If the property was built (from the ground up/including basement) after March 1978, you are not required to have the property tested, but you are REQUIRED to submit the exemption form. If your building was not built after March 1978, your property is NOT EXEMPT.
Here are the common questions and answers as it relates to EXEMPTION that you may have:
How will the Public Health Department determine that a property was built after 1978?
Answer: The Public Health Department will use the Philadelphia OPA website in order to verify the date of construction. Found here: https://property-beta.phila.gov/#/
How do you define "built after March 1978? Does this mean that if a property was "gutted" (all interior walls removed) that it is exempt or only for buildings that were built from the ground up? How will a landlord need to prove this?
Answer: Even if the property was gutted and reconstructed, the Public Health Department is requiring the landlord to get the lead safe/lead free certification because beams and certain parts of the home could still have lead. If the property is new construction, physically built after 1978 from the ground up, you do not need to certify it.
How should the exemption form be submitted to the Public Health Department? (fax, regular mail and email?). Are you accepting emails for this form?
Answer: The Exemption form can be filled out and faxed or mailed in. We also have the on-line submission site here: https://leadcertification.phila.gov/login. This site also asks questions that allows the system to know if you need the certification or not.
How will the landlord be notified that the exemption form has been approved by the public health department?
Answer: Currently, The Public Health Department does not mail out confirmation letters however if you enter your information via the submission site, landlords will be notified via the Public Health Department’s “Leadcert admin e-mail”.
How will L&I update Eclipse to reflect the exemption so that a landlord can obtain their rental license?
Answer: The (Lead Health Home Program) LHHP system works with eClipse and will notify L&I that you have completed the necessary documents.
New Lead Safe Submission Dates By Zip Code
The requirement of certificates for rental license renewal will be phased in by zip code according to the schedule below:
PHASE I
Starting October 1, 2020 through March 31, 2021
19121
19131
19132
19133
19138
19139
19140
19141
19143
19144
19151
PHASE II
Starting April 1, 2021 through September 30, 2021
19102
19104
19119
19120
19122
19124
19126
19127
19134
19137
19142
PHASE III
Starting October 1, 2021 through March 31, 2022
19107
19118
19125
19128
19129
19030
19135
19145
19146
19148
19153
PHASE IV
Starting April 1, 2022 through September 20, 2022
19103
19106
19111
19114
19115
19123
19136
19147
19149
19150
19152
19154